Spring, Vol. 20, no. 1 (2006)
| Program Planning | |
| Annual Report | Professional Development |
| From the Chair | Revised ByLaws |
| NISO News | NASIG |
| OCLC SIG Launch | Election Results |
| MARC Utilization | Leadership & Management |
| TSS New Members | |
From
the Editors
Spring is finally here, meaning the season of annual meetings is fast
approaching! In another month many section members will be off to the scenic
southwest for the MLA annual meeting in Phoenix. This issue of Technical Trends
has lots of news you can use about section programming to get ready for the
meeting and make the most of your time there. The Bylaws committee has been
hard at work reviewing and proposing changes which will be voted on at the MLA
meeting. Their report as well as results of section elections and a listing of
new members are also included. Look for those new members at MLA and be sure to
welcome them aboard!
Some other highlights include Dick Miller’s article on Lane Medical Library’s involvement in the MARC Content Designation Utilization Project, a thought provoking endeavor for you catalogers and systems folks. A NISO update and a report on last year’s NASIG conference in Minneapolis also follow. I know some of you will be heading to Denver for this year’s NASIG shortly after this issue goes to press.
We wish
all of you fun, informative, and safe travels!
Connie Machado Jolinda Thompson
Head of Cataloging Systems Librarian
Rowland Medical Library Himmelfarb Health Sciences Library
University of Mississippi Medical Center George Washington University Medical Center
cmachado@rowland.umsmed.edu jleethompson@verizon.net ormlbjlt@gwumc.edu
From the Chair: Flying to the Front
MLA ‘06 is almost here!
Phoenix, which is Arizona’s
capitol, and the nation’s fifth largest city, embodies the essence of Transformation A-Z. From the ancient roots of the Pueblo Grande ruins to
the area which was known as Swilling’s Mill, Phoenix would spring from the ashes
of that earlier civilization. The phoenix rooted in Eqyptian mythology was a
character that rose renewed from the ashes. An alternate definition attributed
on a website to a Feng Shui Handbook states that the
phoenix flies far ahead to
the front, always scanning the landscape and distant space and it represents our capacity for vision, collecting sensory information about our
environment and the events unfolding within it. This latter definition
embraces not only Phoenix’s transformation from those early ruins but it also
encompasses the spirit of MLA ’06. As conference attendees we will observe and
hear about numerous library services and initiatives that are far ahead of the
front, that scan the library service landscape, and challenge our creativity and
vision while we collect information about our environments and the events that
influence our service plans. Cecilia Botero and the Program Committee have done
an outstanding job with the program sessions. An array of program and meeting
events has been planned for MLA ’06 including a business meeting presentation on
FRBR by Ed Jones, Bibliographic and Metadata Services Coordinator, National
University Library, San Diego, California. Please refer to Cecilia’s
conference update article in this issue for additional meeting information.
In closing,
I want to take this opportunity to thank all of the TSS Committee Chairs and
members for their hard work during this past year and you the membership for
your continued support of the Technical Services Section. I am looking forward
to seeing you in Phoenix. The Saguaro cacti, looming mountain ranges, and the
blue skies beckon me west. See you there! 
Jan Cox
Chair, MLA Technical Services Section
jcox2@iupui.edu
MLA
Technical Services Section Program Planning
-
MLA 2006, Phoenix, Arizona
Click on the icon to go directly to the MLANET
Conference page
Technical Services Section Board Meeting MLA ’06: Sunday,
May 21,
5:00 PM – 6:00 PM
Meet at the Conference Registration Desk Area
If you are not able to attend MLA and/or the TSS Business Meeting, let Jan Cox know and send her your committee report for distribution at the business meeting.
Technical Services
Section Business Meeting MLA ’06: Monday, May 22
4:30 PM – 6:00 PM
Convention Center, Yuma Room 25
TSS Business Session #1 will be held Monday afternoon, May 22, 4:30 p.m. – 6:00 p.m. The meeting agenda will include section business for 25-30 minutes; invited speaker Ed Jones will give us an overview on FRBR (Functional Requirements for Bibliographic Records) including a question and answer period of 60 minutes.
All TSS members and interested parties are invited to attend.
Technical Services
Section Planning Meeting MLA ’06: Tuesday, May 23
7:00 a.m. –9:00 a.m.
Hyatt Regency Phoenix, Borein A
TSS Business Session #2 will be the 2006/2007 Planning Meeting for both outgoing and incoming officers and committee chairs, Tuesday morning, May 23, 7:00 a.m. – 9:00 a.m., at the Hyatt Regency Phoenix, Borein A. It includes a continental breakfast. Bring your ideas and suggestions for the coming year’s goals, program and business meeting.
Jan Cox Cecilia Botero
2005/2006 TSS Chair 2005/2006 TSS Chair-Elect & Program Chair
TSS
SPONSORED SESSIONS, MLA ‘06
“Transforming Scholarly
Publishing: The Role of Institutional Repositories” Tuesday,
May 23, 2:00 – 3:30 p.m.
This is the Technical Services Section’s primary sponsored program.
PROGRAM DESCRIPTION: Much has been made of the "crisis in scholarly
publishing" in recent years. Institutional repositories have taken a central
role in the discussion as possible solutions to that crisis. Libraries are
playing a pivotal role in the creation and preservation of these institutional
repositories. Our
program co-sponsor is the Leadership and Management Section and
Educational Media and Technologies Section
Moderator:
Junie Janzen, AHIP, Library, Oklahoma University-Tulsa
Reporter:
Nadine Ellero,
University of Virginia, Charlottesville, VA.
“The Journey Ahead: Leaving Print for the Virtual Library” Monday, May 22, 2006, 2:00 – 3:30 p.m.
Co-sponsored by TSS with
Collection Development, and Hospital Libraries sections.
PROGRAM DESCRIPTION:
All library activities are being affected by the shift
from print to electronic. Decisions on how to collect and
control our resources in a multi-format world are our greatest challenge. This
program will address what measures are being used by libraries when
dealing with electronic resources. The format will be contributed papers, contributed posters, and Q&A
and discussion.
Reporter:
Xiaoli Li,
Carlson Health Science Library, University of California, Davis
“Managing
Change”
Tuesday, May 23, 2:00-3:30 p.m.
Co-sponsored by TSS with the
Leadership and Management, Corporate Information Services,
Health Association Libraries Sections and Lesbian, Gay, Bisexual, and
Transgendered Health Sciences Librarians SIG,
PROGRAM DESCRIPTION: As libraries evolve,
library staff must evolve. This program's focuses on our evolving profession,
creation of preemptive change, our role as change agents, and the influence of
societal change on our work. Further, this program will focus on achieving
necessary changes while maintaining stability and continuity in our
organizations and the profession.
Reporter: Marilee Creelan, AHIP, Medical College of Georgia, Augusta, Ga.
Jan Cox
Chair, Technical Services Section Program CommitteeTechnical Services Section Program Committee Members:
Nancy Burford
Chris Ewing
Opportunities
for Professional Development
Calendar of Events
May - June - July - August
Planning Ahead
May
"Mile High Views: Surveying the Serials Vista" NASIG 2006, 21st Annual Conference, May
4-7, Denver, CO
http://nasig.org/public/conference/2006.html
MLA ’06: "Transformations A-Z" May 19-14, 2006, Phoenix, AZ
http://www.mlanet.org/am/am2006/index.html
"Rules
and Tools for Cataloging Internet Resources" May 22-23,
Philadelphia, PA
Sponsored by Palinet. Click here for this and other workshop offerings: http://www.palinet.org/
SLA
Annual Conference June 11-14, Baltimore, MD
Baltimore Convention Center. Keynote speakers: Gwen Ifill and Walk
Mossberg. The conference will create an environment for networking,
communication, learning and other developmental opportunities for information
professionals.
http://www.sla.org/content/Events/conference/ac2006/index.cfm
Joint
Conference on Digital Libraries 2006, June 11-15, Chapel Hill, NC
"Opening Information Horizons"
http://www.jcdl2006.org/index.html
ALA Annual Conference,
June 22-28, New Orleans, LA
http://www.ala.org/ala/eventsandconferencesb/annual/2006a/2006an.htm
July
"Fundamentals
of Acquisitions" Two Summer Sessions:
July 10 - August 4, 2006 and August 28 - September 22, 2006
A four week Web-based course sponsored by
ALA/ALCTS.
The Fundamentals of Acquisitions focuses on what you need to know about the
basics of acquiring monographs and serials: goals and methods; financial
management
of materials budgets; and relationships among acquisitions librarians, library
booksellers, subscription agents, and publishers. Participants will
receive a broad overview of the operations involved in acquiring materials
after the selection decision is made. REGISTER EARLY!
http://www.ala.org/ala/alcts/alctsconted/alctsceevents/webcourses/alctsfundamentals.htm
ALCTS
Education Events
"Metadata and Digital Library Development" an ALCTS and
Library of Congress Workshop. Coming in July 2006.
In an applied, exercise-based context, this two-day workshop introduces
practicing catalogers to metadata implementation considerations and processes
in a digital library development context. The goal of the workshop is to
prepare attendees to serve as metadata specialists in digital library
projects.
http://www.ala.org/ala/alcts/alctsconted/alctsceevents/workshops/metadatadigitallibdev.htm
ACRL
2006 National Immersion Program July 28 - August 2, 2006, Simmons College, Boston,
MA
ACRL's Institute for Information Literacy (IIL) is pleased to announce
Immersion ‘06. Whether your institution is just beginning to think
about implementing an information literacy component or whether you have a
program well underway, Immersion ‘06 will provide academic librarians with the
intellectual tools and practical techniques to help your institution build or
enhance its instruction program.
August
Distance
Learning Conference, August 2-4, Madison WI
"Teach - Learn - Connect" 22nd Annual Conference:
http://www.uwex.edu/disted/conference/
"Libraries:
Dynamic Engines for the Knowledge and Information Society"
August 20-24, Seoul, Korea
72nd IFLA General Conference and Council http://www.ifla.org/IV/ifla72/index.htm
2006 LITA National Forum
October 26-29, Nashville, TX
"NetVille in Nashville: Web Services as Library Services"
For more
information:
http://www.ala.org/ala/lita/litaevents/litanationalforum2006nashvilletn/2006forum.htm
BCR
Workshop Schedule and Training
http://www.bcr.org/training/workshops/index.html
NISO
News Plus :
A CHANGING OF THE GUARD
Hello, readers. It is a pleasure to write to you a third
time as part of my new responsibility as MLA’s voting representative to NISO.
We have had a pretty solid academic year dealing with standard drafts
submitted to us by NISO for study and comments. The winter quarter was busy
with the submission of a large number of documents for Nadine Ellero and the
Technical Services Standards Committee members to work on. All drafts were
returned by the members to the Chairperson with some individual reactions, and
I voted positively for all of them for MLA. All the work we receive is the
product of the International Standards Organization’s Technical Committee 46
on Information and Documentation (this has not always been the case in the
past).
Nadine has reported that she has had timely cooperation by some of the members, old and new. She has a larger committee than we have had for several years, and I want to thank all the members. Soon she will be asking each individual if he or she wants to work with us another academic year.
On the other hand, I still have not received any information about regional meetings or symposia that have to do with standards, which I asked for in my first report. I encourage you all to do so, because we would not like not to miss any activities in our specialty that may be of interest.
Nadine has also informed me about an organization called Gesmer Updegrove LLP with offices in Boston, which publishes a free journal called Consortium standards bulletin that is a source of news, ideas and analysis relevant to the standard setting community. It can be obtained by registering at http://www.consortiuminfo.org/subscribe.
STANDARDS
In the past few months, the Committee members have dealt with drafts to update both the old standard serial number (ISSN) and the new standard audiovisual number (ISAN), and, most important, have studied the new ISO/CD 11620 draft, Library performance indicators.
The only standard at ballot at this time is NISO Z39.71-2000X, Holdings statement for bibliographic items.
MEETINGS
The most relevant event of this period was the set of sessions organized by NISO at the ALA Midwinter Conference in San Antonio, TX on January 20, 22 and 23. The NISO Board highlighted the organization’s new mission statement, “NISO fosters the development and maintenance of standards that facilitate the creation, persistent management, and efficient interchange of information so that it can be trusted for use in research and learning.” The Board’s members emphasized the new strategic direction and the recommendations that follow from it. This is all part of a whole new effort by NISO to rethink the way the whole organization works, and it will be followed by revised by-laws and operating procedures. I am sure I will be reporting on the latter in the near future.
Another important meeting was the invitational Roundtable on Digital Identifiers held on March 13-14 at the Lester Hill Center of the National Library of Medicine in Bethesda, MD. A small group of experts representing multiple disciplinary, geographical and cultural points of view gathered, and after multiple exchanges of ideas converged on the need to pursue community education about identifiers and to create a standard that supports a registry of infrastructure services. The full report can be found at http://www.niso.org/news/events_workshops/ID-docs/ID-06-report.pdf.
REFERENCES
Peter Morville, “Ambient findability : libraries at the crossroads of ubiquitous computing and the Internet,” Online, 12/05
Tracey Caldwell, “SUSHI to satisfy usage demands,” Information world review, 1/9/06
Peter Webster, “Bit by bit,” Library journal, 1/15/06.
Paul Krill, “Complexity stifles Web services,” InfoWorld, 1/31/06.
Jill E. Grogg, “Linking and the openURL,” Library technology reports, 2/06.
Ann- Marie Breaux and Laura Dawson, “Striking thirteen,” Library journal, 3/01/06
A variety of other references on various subjects related to standards development can be found in the monthly issues of NISO Newsline. This online monthly publication is available at http://www.niso.org/news/newsline/NISOnewsline.html.
Leopoldo M. Montoya
lm46@exchange2.drexel.edu
TECHNICAL
SERVICES SECTION
MLA ANNUAL REPORT
2005-06
Goal 1: Recruitment, Membership and Leadership in the Profession
As of March 1, 2006 TSS membership totaled 151 members. The Membership Committee, chaired by Hanna Kwasik, with committee members Mary Holcomb, Junie Janzen and Lisa Palmer, contacted non-renewing individuals to encourage them to rejoin and to find out why they had not renewed. Membership reports from other organizations were reviewed for librarians working in TS specialties within the health sciences library community. These individuals were contacted and invited to join the TSS of MLA.
The TSS Nominating Committee, chaired by Maggie Wineburgh-Freed, assisted by committee members Craig Elam and Suzanne Nagy slated nominees for Chair-Elect/Program Chair, Secretary/Treasurer and Nominee to the MLA Nominating Committee/TSS Nominating Committee Chair. Elected were: Nancy Burford, Chair-Elect; Linda Flavin, Secretary/Treasurer; and Virginia Lingle, Nominee to the MLA Nominating Committee.
Goal 2: Life Long Learning
The Continuing Education Committee, chaired by Sue Thromley (2005) and Xiaoli Li (2006), and committee members Lynne Bowman and Joan Gregory continued to promote CE opportunities for technical services librarians through a regular column in the section newsletter, as well as on the section’s discussion list. Effective December 31, 2005 Sue stepped down as CE Committee Chair and Xiaoli Li assumed the Chair’s duties on January 1, 2006.
Goal 3: Advocacy
The Standards Committee, chaired by Nadine Ellero, with committee members Cecilia Botero, Malgorata Fort, Xiaoli Li, Michael Wood, and Felicia Yeh reviewed and commented on seventeen new or revised NISO/ISO standards during the 2005-2006 annual reporting period. The documents reviewed were as follows:
In addition to the work of the Standards Committee, Leopoldo Montoya, MLA’s liaison to NISO, continued to provide technical services members with the latest news about how these and previous standards drafts are fairing in the approval process through his regular column in the section’s online newsletter, Technical Trends. To provide guidance for new committee members, Leopoldo and Nadine also authored “How to Review A Standard”, a standards review document. The Chair submitted an inquiry concerning broader MLA section participation in the standards review process. Consideration of and action on the inquiry is pending.
Goal 4: Creating and Communicating our Knowledge
Through out the 2005/2006 business year, the
section continued to maintain open communication channels with the membership
through its Website, managed by Walter Morton, the section discussion list
managed by Mary Buttner, and the online newsletter, co-edited by Connie Machado
and Jolinda Thompson. Walt Morton announced his retirement as web editor
effective at the end of MLA ’06. Three newsletter issues were published.
Current officer and committee pages of the TSS web site were updated during the
year. NLM’s subdivision reduction plan and RDA comments documents were
distributed to members for review and comment.
Goal
5: Building a Network of Partners
Cecilia Botero, Chair-Elect and Program Committee Chair, and committee members Annette Osenga, Nadine Ellero and Sheryl Widdoes, worked on program plans for MLA ’06 to be held in Phoenix, Arizona. TSS is participating in three MLA ’06 programs. TSS is primary sponsor for the contributed paper/poster session “Transforming Scholarly Publishing: the Role of Institutional Repositories”. Educational Media and Technology is a co-sponsor. The section is a co-sponsor for two additional programs: 1] “The Journey Ahead: Leaving Print for the Virtual Library”, a contributed paper/poster session, with Collection Development taking the lead; 2] and “Managing Change”, an invited speaker/contributed paper/poster session, sponsored by Leadership and Management.
Several section members serve as liaisons for MLA to other professional
organizations: Karleen Darr to the ALA Committee on Cataloging: Description and
Access liaison; Maggie Wineburgh-Freed to NASIG; Leopoldo Montoya, to NISO; and
Pat Rodgers to the ALA Publisher/Vendor Library Relations Committee.
Dissolution of HSOCLCUG was completed during the year and the proposed OCLC SIG
was approved by the MLA Section Council. MLA appointed Ginger Saha as liaison
to OCLC. Ginger and Virginia Lingle are serving as the SIG’s co-conveners.
Other: Section Organization
Virginia Lingle, Past Chair and Bylaws Committee chair with assistance from
bylaws committee members Craig Elam and Valerie Gordon reviewed the TSS bylaws.
Proposed revisions were sent to the MLA Bylaws Committee for approval. After
additional changes, proposed revisions were approved to be in compliance with
the MLA Model Bylaws. The draft revised bylaws were distributed for
consideration via the section’s discussion list and newsletter to the section
members. The revisions will be voted on at the section’s annual business
meeting in Phoenix, AZ. Connie Machado serves as the section representative to
Section Council. Robert Pisciotta and Mary Holcomb continue to serve on the Ad
Hoc Task Force for Research. Maggie Wineburgh-Freed chaired the section’s
nominating committee.
MOTION
This report is informational and requires no action by the Board of Directors.
Section Officers and
Committee Chairs for 2005-2006
Jan Cox,
Section Chair
Virginia Lingle,
Past Chair and Bylaws Committee Chair
Valerie Gordon, Secretary/Treasurer
Connie Machado, Section Council Representative
Junie Janzen, Incoming Section Council Representative-Elect
Mary Buttner, Discussion/E-Mail List Manager
Nadine Ellero, Standards Committee Chair
Hanna Kwasik, Membership Chair
Connie Machado/Jolinda Thompson, Newsletter Co-Editors
Walter Morton, Website Editor
Bob Pisciotta, Ad-Hoc Research Committee Chair
Susan Trombley, Continuing Education Chair (2005)
Xiaoli Li, Continuing Education Chair (2006)
Maggie Wineburgh-Freed, Nominee to MLA Nominating Committee
Maggie Wineburgh-Freed, Mentoring Committee Chair
Maggie Wineburgh-Freed, Nominating Committee Chair
Thank you to those who
voted in our recent elections for 2006-2007 officers of the MLA Technical
Services Section. And a VERY SPECIAL THANK YOU
to those who volunteered to give their time to the section by running and
serving. The results are:
Chair-elect: Nancy Burford
979-845-1820
nburford@medlib.tamu.edu
Secretary-treasurer:
Linda Flavin 843-856-0541
lflavin@aol.com
Nominee to the MLA nominating committee (to be a candidate at the upcoming
Section council selection of 6 candidates for the MLA ballot):
Virginia Lingle 717-531-8581 vlingle@psu.edu
Submitted by MLA TSS Nominating committee
Craig Elam elamc@hsc.unt.edu
Suzanne Nagy suzanne.nagy@med.fsu.edu
Maggie Freed, Chair mwfreed@usc.edu
MARC UTILIZATION
Lane Medical
Library’s record import program now processes new and revised MARC coding. It
produces character strings in a local field (998) that are indexed as keywords
in our MARC Field Tags Index in staff mode. For years we have indexed tag
values, but indicators and subfields are newly accessible. Retrospective
application will occur gradually, but you can get an idea of how this works in
the staff keyword index in our Voyager OPAC with the caveat that there may be
false drops. Go to Guided Search, choose the quasi-hidden “---“ staff keyword
index, and enter a string as in the example below. There are only 500+
records right now, but this will increase rapidly as records are “touched” as
materials are moved to storage, etc.
The conversion is straight-forward and easy to remember:
3-digit tag,
e.g. 505
4-digit
subfield, e.g. 260g (260 subfield g)
5-digit
indicator, e.g. 10013 (100 1st indicator 3)
use 'b' to
indicate a blank indicator
This additional access serves as a tool for better managing MARC data utilizing an existing index and modifying a program that already detects some content errors. We will be able to find coding errors on the fly, do ad hoc queries of our data when responding to MARC changes, analyze extent of coding variation for mapping data to XML for use in other programs, etc. This is new, so we have not had time to correct all the errors it exposes. Found errors are better than unfound ones.
This brief example illustrated
the pattern above:
998 ‡a 035 0351b 0352b 0359 100 10011 1002b 100a 100d 100q 245 24511 24520
245a 245c 250 2501b 2502b 250a 250b 260 2601b 2602b 260a 260b 260c 300 3001b
3002b 300a 300b 300c 650 65011 65022 650a 655 65511 65527 655a 700 70011 7002b
700a 700d 906 9061b 9062b 906a 941 9411b 94128 941a 942 9421b 94228 942a 943
9431b 94328 943a
For a broader perspective check out the MARC Content Designation Utilization
project results at http://www.mcdu.unt.edu/.
I am on the advisory board and would appreciate any feedback regarding the
results of this major study being reported there.
Dick Miller
Associate Director for Resource Management
Lane Medical Library, Stanford
dice@stanford.edu
New OCLC SIG to Launch in Phoenix
The formation of an OCLC SIG has been approved by
Section Council and the first meetings to launch the group will take place in
Phoenix.
Any person interested in the issues, challenges, and developments with using
OCLC services and products are welcome to attend. Come and
share you knowledge or concerns on any aspect - from ContentDM to Question
Point, from Connexion to Web Junction, from PromptCAT to Illiad,
and more. Be a part of the discussion to shape the plans for the group for the
coming year. Two meetings times for the OCLC SIG have been
confirmed for the MLA meeting in Phoenix:
Launching the OCLC SIG - Part 1
Sunday, May 21, 2006
3:30 - 4:30 p.m.
Convention Center - Flagstaff Room 4
Ginger Saha, MLA Liaison to OCLC will be giving updates from Members Council meeting plus there will be brainstorming/planning about the SIG.
Launching the OCLC SIG - Part 2
Tuesday, May 23, 2006
11:30 a.m. - 12:30 p.m.
Convention Center - Flagstaff Room 4
Speaker TBD plus time for continued brainstorming/planning about the SIG.
Hope to see you there.
Gin Lingle and Ginger Saha
OCLC SIG Co-conveners
North
American Serials Interest Group 2005 Annual Meeting Report
The 20th
annual NASIG conference "Roaring Into Our 20's,” was held in Minneapolis,
Minnesota, directly following the MLA annual meeting, May 19-22, 2005.
Three preconferences were held: Serials Cataloging Cooperative Training Program (SCCTP) Serials Holding Workshop; Serials Esperanto: Helping Librarians, Vendors and Publishers Understand Each Other; How to Avoid Death by Meeting: Strategies for Better Meetings. Two dynamic and exciting vision sessions (keynote sessions) were held. Marshall Keyes (library consultant) spoke about chaotic transitions and how social, economic, and technological change outside the library field impact libraries over time. Leif Utne (of the Utne Reader) talked about the media’s tremendous potential to connect people in a national conversation that bridges the ideological chasm.
A session on issues in scholarly communication included presentations about activities that some libraries have sponsored at their institutions. For example, Jennifer Duncan discussed faculty presentations she had made at Utah State, informing faculty of the issues and some potential solutions. William Walsh at Georgia State University spoke about a library blog that was used to raise awareness on campus. There were sessions that focused on subscription cancellation projects, usage statistics, e-package subscription deals, institutional repositories and much more. Informal discussion groups were held on cataloging, federated searching, license negotiation, open access, and on troubleshooting eResources co-facilitated by MLA member Mary Buttner. There was a modest poster session with the top ranking going to Developing a Customized Database System for Managing Electronic Resources by MLA members Janis Brown, Janet Nelson, and Maggie Wineburgh-Freed.
A new type
of session called a focused vendor demo was also held. Five vendors (Dynix,
Endeavor, Ex Libris, Innovative Interfaces, and Serials Solutions) presented
demos and discussed their new or upcoming electronic resource management
systems, with questions and answers from the audience. This was a most lively
session, obviously of great interest to attendees. Because it was so successful
the program committee is planning to do a similar session at the next
conference.
NASIG
officers for 2005/06 are: President: Mary Page, Rutgers University
Vice-President/President-Elect: Denise Novak, Carnegie Mellon University
Past
President: Steve Savage, San Diego State University
Secretary: Elizabeth Parang,
Pepperdine University
Treasurer: Rose Robischon,
US Military Academy Library
Members at Large: Adam Chesler, American Chemical
Society
Jill Emery, University of Houston
Kay Ginanni, EBSCO Information Services
Kim Maxwell, MIT Libraries
Kevin Randall, Northwestern University
Joyce Tenney, University of Maryland, Baltimore County
Ex Officio: Char Simser, Editor,
NASIG Newsletter, Kansas State Univeristy
The 21st
conference, Mile High Views: Surveying the Serials Vista, is scheduled for May
4-7, 2006 at the Denver Marriott City Center in Denver Colorado. Information
about the conference is available at
http://www.nasig.org/conference/2006.
Maggie
Wineburgh-Freed
MLA
representative to NASIG
mwfreed@usc.edu
This year the Bylaws Committee has done a thorough review of the section bylaws to bring them into compliance with the MLA Model Bylaws. The proposed revisions have been approved by MLA's Bylaws Committee and can now be voted on by our section membership in attendance at the annual business meeting in Phoenix. Many thanks to Craig Elam and Violet Price for their work on the TSS Bylaws Committee. Any questions or comments can be sent to any committee member.
Gin Lingle
Past Chair and Bylaws Committee Chair
val3@psu.edu
BYLAWS (Last amended: May 2002 - Revised January 2006 (draft))
CONTENTS
ARTICLE I. Name
ARTICLE II. Purpose
ARTICLE III. Membership
Section 1. Members
Section 2. Rights and Privileges
Section 3. Dues
ARTICLE IV. Officers
Section 1. Officers and Term of Office
Section 2. Duties
Section 3. Nominations and Elections
Section 4. Vacancies
Section 5. Appointed Officers
Section 6. Candidate for the MLA Nominating Committee Membership
ARTICLE V. Meetings
Section 1. Meetings
Section 2. Quorum
ARTICLE VI. Executive Board
Section 1. Executive Board
Section 2. Duties
ARTICLE VII.
Committees
Section 1. Standing Committees
Section 2. Special Committees
Section 3. Committee Chairs
ARTICLE VIII. Dissolution of Sections
ARTICLE IX. Parliamentary Authority
Section 1. Rules
Section 2. Parliamentarian
ARTICLE X. Amendment of Bylaws
ARTICLE I.
Name
The name of this
organization shall be Technical Services Section, a Section of the Medical
Library Association, Inc.
ARTICLE II. Purpose
The purpose of this Section shall be to:
a.
Provide its members with opportunities for education, recognition and the
exchange of information.
b.
Support the development and maintenance of information systems and resources.
c.
Support research in technical services.
d.
Provide leadership in technical services issues.
ARTICLE III. Membership
Section 1. Members
All and only members of the Medical Library Association (MLA) may belong to this Section.
Section 2. Rights and Privileges
A.
Voting members of this Section shall consist of all members, except that only
Voting Members of the Medical Library Association shall be qualified
to move or
to vote on recommendations to the Section Council regarding MLA policies or
actions, to vote on the selection of a candidate for the
MLA Nominating
Committee, or to vote on the selection of the Section's Representative and
Representative-Elect to the Section Council.
B. Officers of this
Section shall be Voting Members of the Medical Library Association.
Section 3. Dues
A. Dues shall be
determined by majority vote in a ballot after discussion and amendment of a
proposed dues structure at a Section Annual Business
Meeting (hereinafter
"Annual Meeting"). Section dues may not exceed MLA membership dues for Regular
Members.
B. Section dues shall be payable on joining the Section and thereafter at the same time as are Medical Library Association dues.
C. Dues shall be assessed on an annual basis for the period of the calendar year.
D. If dues are unpaid
two months after the renewal date, the dues shall be considered in arrears and
without further notice the member shall be suspended
from all rights and
privileges.
ARTICLE IV. Officers
Section 1. Officers and Term of Office
A.
Elected officers of the Section shall be a Chair, a Chair-Elect, an Immediate
Past-Chair, a Secretary-Treasurer, a Representative to the MLA Section
Council
(hereinafter "Representative"), and a Representative-elect to the MLA Section
Council.
B. The term of office
of the Chair shall be one year as Chair-Elect, one year as Chair and one year as
Immediate Past-Chair. A member must wait three years
from the completion of the
term as Immediate Past-Chair before again being eligible to serve as
Chair-Elect.
C.
The term of office of the Secretary-Treasurer shall be two years. An individual
may not serve more than two successive terms as Secretary-Treasurer.
D. The term of office
of the Representative to the Section Council shall be three years, one year term
as Representative-elect and a two year term as
Representative except that if the
Representative’s term be made shorter by action of the Council or the Bylaws of
the Medical Library Association, the
term will coincide with that action.
E. Elected officers
shall take office at the close of the MLA Annual Meeting following their
election and serve, unless they resign, die, become incapacitated,
or are
removed, until the close of the MLA Annual Meeting at the end of their terms of
office or until their successors are elected and assume their duties.
Section 2. Duties
A. The duties of the
Chair shall be to preside over all meetings and to represent the Section at all
times and on all occasions not in conflict with any other
officer's defined
duties and responsibilities, to chair the Executive Board; to submit an Annual
Report to MLA Headquarters by the date requested; to assist
the Chair-elect in
programming for the annual meeting; and to perform all other duties prescribed
by these Bylaws and by the parliamentary authority adopted
by the Section. A
Parliamentarian may be appointed by the Chair to serve a term concurrent with
that of the Chair. This person may be reappointed to serve
additional terms.
B. The duties of the
Chair-Elect shall be to serve as Chair whenever the Chair is not able to do so;
to chair the Program Committee for the Section's Annual
Meeting; to serve on the
Executive Board; and to perform all other duties prescribed by these Bylaws and
by the parliamentary authority adopted by the Section.
C. The duties of the
Secretary-Treasurer shall be to be responsible for incoming and outgoing
correspondence; to prepare minutes of all meetings; to receive and
account for all monies due to the organization; to serve as
an ex-officio member of the Membership Committee; to maintain a current
membership list; to serve
on the
Executive Board; and to perform all other duties prescribed by these Bylaws and
by the parliamentary authority adopted by the Section.
D. The duties of the
Representative to the Section Council shall be to represent the Section on the
MLA Section Council by attending the meetings of the Council;
to
transmit to
the Council recommendations that have been approved by the Section; to
communicate Council business to the officers and membership of the
Section; and
to serve on the Executive Board.
E. The duties of the
Representative-Elect to the Section Council shall be to attend the meetings of
the Section Council, to serve as Representative whenever the
Representative is
unable to do so, to assume the office of the Representative and serve out the
unexpired term should the Representative become unable to
complete the term of
office.
F. The duties of the Immediate
Past-Chair shall be to chair the Bylaws Committee; to review and make necessary
changes to the Section's manual of policies
and procedures; and to serve on the
Executive Board.
Section 3. Nominations and Elections
A. The elected
Candidate for the MLA Nominating Committee shall serve as Chair of the Section's
Nominating Committee for the coming year and appoint at
least two section
members to serve on the committee.
B.
The Nominating Committee shall prepare annually a slate of at least one nominee
for Chair-Elect and each elective officer whose term expires.
C.
Ballots shall be distributed in either
print or electronic formats to the voting membership by the Nominating Committee
and returned to a member of the
Nominating Committee in
time for the results to be declared on or before February 15th. A
majority vote elects unless there are more than two candidates,
then a plurality shall
elect. Results of the election shall be announced at the Annual Meeting.
Section 4. Vacancies
A. A vacancy arising
in the office of Chair shall be filled by the Chair-Elect, who shall cease to be
Chair-Elect, shall serve out the unexpired term of the Chair,
and shall continue
as Chair for the full succeeding term to which he or she was elected.
B. A vacancy arising
in the office of Representative to the Section Council shall be filled by the
Representative-elect, who shall cease to be Representative-Elect
and shall serve
out the unexpired term of the Representative.
C.
A vacancy arising in any other elected office shall be filled by the Executive
Board.
Section 5. Appointed Officers
A. Newsletter Editor
shall be appointed by the Chair with the advice of the Executive Board, and
shall serve at the pleasure of the Executive Board and under
its direction. He
or she shall be responsible for publishing the Section newsletter three times
per year, and shall serve on the Executive Board.
Section 6. Candidate for the MLA Nominating Committee Membership
A. The name of one
Voting Member of the Medical Library Association, chosen by an election as
specified in Section 3.. of this Article, shall be submitted each
year to the
Section Council as a potential candidate for membership on the MLA Nominating
Committee; this submission shall be made to the Council before
its final
assembly at the MLA Annual Meeting. The potential candidate shall prepare a
biographical statement and a signed statement of willingness-to-serve if
elected
as a member of the MLA Nominating Committee. This statement shall accompany the
name submitted.
B. No person shall
consent to being a potential candidate or a candidate for membership on the MLA
Nominating Committee who is already such a potential
candidate or candidate from
some other unit of the Medical Library Association; no candidate for membership
on the MLA Nominating Committee shall also
be a candidate for an elective office
of the Medical Library Association, or vice versa.
C. No one shall serve
on the MLA Nominating Committee as a voting member more than one term during a
period of five years.
D. The elected
Candidate for the MLA Nominating Committee shall serve as Chair of the Section’s
Nominating Committee for the coming year. (See above
Section 3.A.)
ARTICLE V. Meetings
Section 1. Meetings
At least one meeting, which shall be called the “Annual Meeting”, shall be held in each fiscal year. Additional meetings may be held. All meetings shall be held at a time and place convenient for members. Notice of all meetings shall be disseminated to the membership at least thirty (30) days in advance of the meeting date. The Section's Business Meeting shall be held during the same period and at the same location as the Association's Annual Meeting. No Section meetings shall be held at the same time that General Sessions or Business Sessions of the Association's Annual Meeting are conducted.
Section 2. Quorum
Section members present at the Section Business Meeting at the Annual MLA meeting shall constitute a quorum.
ARTICLE VI. Executive Board
Section 1. Executive Board
The elected and appointed officers of this Section shall constitute the Executive Board. The Chair shall chair the Executive Board.
Section 2. Duties
The Executive
Board shall have general supervision of the affairs of this Section between its
Business Meetings, fix the time and place of meetings, make recommendations to
the membership, and shall perform such other duties as are specified in these
Bylaws and by the parliamentary authority adopted by the Section.
ARTICLE VII. Committees
Section 1. Standing Committees
A. The Executive
Board shall establish standing committees to consider matters of the Section
that require continuity of attention by the members. The
Executive Board shall
recommend the name and size of each committee.
B. The Chair in
consultation with the Executive Board, shall designate and announce committee
members and chairs in advance of the beginning of his or her
term of office and
when these appointments shall take effect. Unless otherwise approved by the
Executive Board, members of standing committees shall be
appointed for terms of
one year, and may be reappointed for a second term. The Chair shall have the
discretion to terminate appointments.
Section 2. Special Committees
The Chair may appoint other special committees as are necessary with the advice and consent of the Executive Board.
Section 3. Committee Chairs
Chairs of committees shall be Voting Members of the Medical Library Association.
Section 4. Committee Reports
Each committee shall submit an annual report of its activities to the
Section Chair prior to the compilation of the Annual Report for submission to
MLA Headquarters.
ARTICLE VIII. Dissolution of Sections
In the event of dissolution of the Technical Services Section, all liabilities and obligations shall be paid or adequate provision made for payment. Remaining assets shall revert to the MLA General Fund.
ARTICLE IX. Parliamentary Authority
Section 1. Rules
The rules contained in the current edition of Robert's Rules of Order shall govern this Section in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Section may adopt.
Section 2. Parliamentarian
A Parliamentarian may be appointed annually by the Chair.
ARTICLE X. Amendment of Bylaws
These Bylaws may be amended at any regular meeting of the Section by a
two-thirds vote of those attending, provided that the amendment has been
submitted to the membership at least thirty (30) days prior to the meeting at
which the vote shall be taken.
Gin Lingle
Past Chair and Bylaws Committee Chair
val3@psu.edu
MLA’s
Leadership and Management Section: Recent History Reveals Growth and
Dynamism The Leadership and Management Section (LMS) is one of the largest and most active of MLA’s 23 sections. It was established to provide medical school librarians more opportunities to discuss issues of common interest and concern. When the Group was renamed the Leadership and Membership Section in 2000 it created a forum solely dedicated to discussing the challenges of leadership and management. The fact that there were 369 members in the section by 2005 suggests that this new direction has a broad appeal.
The growth of the LMS since 2000 is evident as well in the varied resources it makes available to its members. Foremost among these is its fine newsletter, The Leading Edge, that provides its readers with book reviews, short articles, case studies, and section news; the section’s listserv allows its subscribers to share information and network in a more casual forum. The LMS also actively sponsors and contributes to grants designed to promote leadership and management. Educational programs offered at MLA annual meetings have always been strength of the section. LMS conviviality and social activities, another strength of the section, allow members numerous opportunities for further networking.
The LMS is similarly rich in its projects and initiatives. Noteworthy in this area is its ambitious effort to advance the careers of middle managers. The Task Force on Professional Development for Current and Aspiring Middle Managers (PDCAMM) recently surveyed over 900 medical librarians, including 400 middle managers, in order to identify how to best prepare this group for positions in upper management.
The LMS has evolved into a mature, active, dynamic section with a well defined focus that appeals to many MLA members. If you are interested in improving your management abilities and advancing your career prospects you will find that membership in the LMS will help you to realize your professional aspirations.
More information about the LMS is available on its Web page at http://www.lms.mlanet.org/ An application form is available at: http://www.lms.mlanet.org/join_us_form.html
Brian Bunnett
Chair, LMS Membership Committee
Brian.Bunnett@UTSouthwestern.edu
TSS New Members
MEMBERSHIP COMMITTEE NEWS!
Thank
you for renewing your membership to MLA’s Technical Services Section. As of
March 1st, 2006 we have one hundred fifty one members. We extend a
warm welcome to the following new members to MLA TSS, who have joined TSS
since May 2005.
Please continue to encourage your colleagues to join the MLA TSS.
2005/2006 TSS Membership Committee Members:
Mary L. Holcomb
Junie Janzen
Lisa Palmer
Hanna Kwasik, Chair
Technical Services Web Page
(http://www.library.umc.edu/tss)
Technical Trends Archives
(http://www.library.umc.edu/ttrends)
Medical Library Association
(http://www.mlanet.org)
