Spring, Vol. 19, no. 1 (2005)
| Program Planning | |
| Annual Report | Professional Development |
| From the Chair | OCLC Thesauri Pilot |
| NISO News | CC:DA |
| HSOCLCUG & History | Election Results |
| MARC Content | MLA Mentoring |
| TSS New Members | |
From
the Editors
Whew! What a full newsletter! It is just amazing how much
information is still out there concerning technical services. And we thought we
would be eliminated with automation.....I don't think so, Amigo!! There
are many exciting things happening at MLA in San Antonio, which
are also of interest to those who labor behind closed doors in technical
services departments everywhere!
One of the special events, not to be missed, is the last meeting of HSOCLCUG in San Antonio! This is where Connie first got involved in medical cataloging and remained active for many years. Many of our TSS leaders were former officers for HSOCLCUG! So let's all put on our sombreros for one last salud to this hail and hearty organization. We're not so certain their work has ended, but simply changed style and name (see article below on OCLC Thesauri Pilot Project).
Time is very short this day to try and get all this relevant information out to members before MLA! Please mark your conference calendars, or PDA's with TSS events listed below! We hope to see all of you in attendance! Thanks to the volunteers who have agreed to write reports on TSS meetings for our next issue of Technical Trends!
Connie will not be in San Antonio this year, but Jan
will be boot-scooting about so keep her informed of which meeting you want to
report on. Have a Texas-sized time celebrating our profession at MLA this
year.
Connie Machado Jan Cox
Head of Cataloging Head Librarian
Rowland Medical Library IU School of Dentistry Library
University of Mississippi Medical Center Indianapolis, Indiana
cmachado@rowland.umsmed.edu jcox2@iupui.edu
From
the Chair
"Greetings to all TSS Members =
Saludos a todos miembros de los TSS"
San Antonio, the eighth
largest city in the United States, embodies that big Texas spirit of history,
tradition, and diversity. At MLA ’05 we will observe many section and
association traditions, while adding new chapters to our history as we
participate in an annual meeting that will rival none for its spectacular
richness and diversity.
The Program Committee members have done a wonderful job in developing and partnering with other section program committees to bring TSS members sessions that we hope will enrich your knowledge while reaffirming the depth and diversity of our contributions to our profession. We are also pleased to announce that we have several speakers scheduled for our section business meeting on Tuesday morning, May 17. Dianne McCutcheon, National Library of Medicine’s Chief Technical Services Division, will be our business meeting keynote speaker. She will be speaking about administrative metadata management for electronic resources at NLM, Trends in cataloging rules and workflow changes, and New priorities and staff skill demands for NLM Technical Services. We will also have update presentations from Dan Kniesner, HSOCLCUG, Rebecca Dean, OCLC Senior Product Manager, Diane Boehr, Head NLM Cataloging Section. The section annual report, included in this newsletter, gives a brief summary of committee members’ contributions throughout the year. Jan Cox, as incoming chair, looks forward to working with all of you and would like to encourage anyone interested in serving on a committee next year to contact her. There are numerous opportunities to share your knowledge and make a significant contribution to the technical services section and to MLA.
Have a fantastic conference! = ¡Tenga una conferencia fantástica !
Judy Wilkerson
R.M. Bird Health Sciences Library
University of Oklahoma Health Sciences Center
Oklahoma City, OK
judy-wilkerson@ouhsc.edu
MLA
Technical Services Section Program Planning
TSS Program Update: 2005 Annual Conference,
San Antonio, Texas
Technical Services Section Organizational Meeting, Monday, May 16, 5:00 p.m.
For all officers (current & future) and committee chairs (current & future) to prepare for the section business meeting. Please plan to meet at the Registration Desk area on Monday, May 16, at 5:00 p.m. We will find a place to sit nearby to finalize details of the general business meeting to be held Tuesday morning at 7:00 a.m. in Marriott Rivercenter, Conference Room 8. I will have a sign for the Technical Services Section. Please bring your reports to share: at least 30 copies for the main business meeting on Tuesday morning and approximately 15 copies for the planning meeting on Wednesday morning.
Technical Services Section Business Meeting MLA ’05, Tuesday, May 17, 7:00 a.m. - Marriott Rivercenter, Conference Room 8
The TSS Annual Business Meeting will be held Tuesday morning, May 17 from 7:00 a.m. – 9:00 a.m. (TSS Business Session #1) at the Marriott Rivercenter, Conference Room 8. The meeting agenda will include section business 25-30 minutes; HSOCLCUG and AACR3 review process updates approximately 15 minutes each; OCLC Connexion migration and Terminologies Pilot update and a keynote presentation by Dianne McCutcheon, National Library of Medicine’s Chief Technical Services Division, Library Operations, approximately 30 minutes each.
All TSS members and interested parties are invited to attend.
Technical Services Section Planning Meeting MLA ’05, Wednesday, May 18, 7:00 a.m. - Marriott Rivercenter, Conference Room 8
The TSS 2005/2006 Planning Meeting for both outgoing and incoming officers and committee chairs will be held Wednesday morning, May 18 from 7:00 a.m. – 9:00 a.m. (TSS Business Session #2) at the Marriott Rivercenter, Conference Room 8. A continental breakfast will be served. Bring your ideas and suggestions for the coming year’s goals, program and business meeting.
Please let Jan Cox know if you will not be attending MLA. If you will not be attending, please send Jan your committee report for sharing at the business meeting.
Judy Wilkerson
TSS Chair for 2004/2005
TSS SPONSORED SESSIONS, MLA ‘05
“Educate, Enrich, and Enhance: Technical Services Internal Educational Outreach = Extendiendo la Educacion Interna de los Servicios Tecnicos” is the Technical Services Section’s primary sponsored program. It will be held on Monday, May 16, 2:30 – 4:00 p.m. in CC: River 008A. Our program co-sponsor is Leadership and Management Section. Contributed papers will be presented by: Lisa Palmer, Catalog Librarian, Lamar Soutter Library, University of Massachusetts Medical School, Worchester, MA; Betty Landesman, Head, Collection Management, NIH Library, National Institutes of Health, Bethesda, MD; Malgorzata Fort, Head, Bibliographic Services, Health Sciences Library System, University of Pittsburgh, Pittsburgh, PA; and Joan M. Gregory, MLS, AHIP, Technical Services Librarian, University of Utah, Spencer S. Eccles Health Sciences Library, Salt Lake City, UT.
Nancy Burford, Medical Sciences Library, Texas A & M, and Chris Ewing, Norris Medical Library, University of Southern California, will serve as co-moderators.
The session will focus on how technical services librarians have contributed to their library’s team approach to library service and management in an increasingly diverse and ever-changing information delivery environment.
“Impact of Open Access (OA) Publishing” is co-sponsored by TSS with the Cancer Librarians, Collection Development, and Research sections. The program will be held on Tuesday, May 17, 2005, 2:30 – 4:00 p.m. in CC: River 008A. Invited speakers and/or contributed papers will be presented by: Sharon Dennis, Librarian, Multimedia Development, Spencer S. Eccles Health Sciences Library, University of Utah, Salt Lake City, UT; Pamela C. Sieving, Biomedical Librarian/Informationist, NIH Library, National Institutes of Health, Bethesda, MD; Anneliese Taylor, Collection Development Manager, Kalmanovitz Library and Center for Knowledge Management, University of California, San Francisco, CA; and Andrew Vickers, Research Methodologist and Biostatistician, Memorial Sloan-Kettering Cancer Center, New York, NY.
The program will focus on the impact OA publications have had on research, clinical care, library collections acquisition, and management workflows for technical services.
“Medical Information Diversity: Results of a MLA Survey” is co-sponsored by TSS with Medical Informatics and Medical Library Education sections. The session will be held on Wednesday, May 18, 2:30-4:30 p.m. in CC: River 008B. This session will focus on results of a recent MLA survey of the membership that asked, "What individuals are educating themselves in medical informatics and medical librarianship; how they are educating themselves; and for what kinds of jobs are they educating themselves?" Invited speakers are: Catherine Arnott Smith, PhD, Assistant Professor, School of Information Studies, Syracuse University, Syracuse, NY (presenting survey data); Linda Hogan, Director, Medical Informatics and Clinical Transformation, Catholic Health East, Pittsburgh Mercy Health System, Pittsburgh, PA; Douglas Joubert, Biomedical Informationist, NIH Library, National Institutes of Health, Bethesda, MD; Diane Wolf, AHIP, Associate Director, Medical Libraries, Wilmington Hospital Library, Christiana Care Health System, Wilmington, DE.
Moderator:
Nancy Roderer, AHIP,
Welch Library, Johns Hopkins University
News from MLA Headquarters
The MLA ’05 Website has been updated to reflect the most current information, including room locations and a link to an online Itinerary Builder. You will also find a PDF file of the 2005 National Program Committee’s Local Assistance Committee’s MLA ’05 Restaurant Guide as well as links to local attractions and excursions. Visit: http://www.mlanet.org/am/am2005/.
BRING PROMOTIONAL SAMPLES TO MLA ’05 SWAP AND SHOP
Pack your promotional ideas for the sixth annual public relations Swap and Shop display in the MLA Connection Booth. The booth will feature samples of successful promotional materials. To participate bring at least 25 samples of the item(s) you used to promote your library’s services. Submissions will be judged by category for the annual Swap and Shop contest. Please complete you’re the online submission form ( http://www.mlanet.org/am/am2005/pdf/2005/_swap_form.pdf ) before submitting your items..
Jan Cox
Chair, Technical Services Section Program CommitteeTechnical Services Section Program Committee Members:
Nancy Burford
Chris Ewing
Opportunities
for Professional Development
Calendar of Events
May - June - July - August
Planning Ahead
May
"Technical
Services: Rethink, Retool, Risk" May 11-13, Newark, OH, Cherry Valley
Lodge
Sponsored by the Ohio Valley Group of Technical Services Librarians (Indiana,
Kentucky, Ohio). This 2005 Annual Conference has a registration fee of $110,
which includes a reception on Wednesday evening and four meals. This
includes a Thursday evening dinner at The Works: Ohio Center for History, Art
and Technology (www.attheworks.org),
and affiliate of the Smithsonian Institution.
Registration deadline is April 15. For more information:
http://www.denison,edu/collaborations/ovgts!2005/
ALCTS
Education Events
ALCTS is sponsoring "Rules
and Tools for Cataloging Internet Resources" May 5-6 in San Jose, CA and
May 19-10 in Buffalo, NY ; Basic Subject Cataloging Using LCSH: May 19-20 in
Buffalo, NY.
For more information:
www.ala.org/alcts, click on Continuing Education from the left hand
navigation bar for workshop titles.
"Roaring into Our 20's" NASIG Annual Conference, May 19-22,
Minneapolis, MN
http://nasig.org/public/conferences.html
"XML
in Libraries" LITA Regional Institute,
May 25, Tampa, FL
Sponsored by the Tampa Bay Library Consortium. The
presenter is Ron Gilmour. To register and for more information:
http://www.tblc.orb/ws_info.php?ws=114
MLA ’05:
¡Futuro
Magnífico! Celebrating Our Diversity
http://www.mlanet.org/am/am2005/index.html
"Putting
Your Vendors to Work for You" June 3, Parma, Ohio
Sponsored by the Northern Ohio Technical Services Librarians (NOTSL), this
spring continuing education program will be held from 9 a.m. to 3:30 p.m. at
the Cuyahoga County Public Library Administration Building.
Session description and registration information:
http://www.notsl.org
SLA
Annual Conference June 5-6, Toronto, Ontario Canada
http://www.sla.org/content/Events/conference/ac2005/geninfo/index.cfm
Joint
Conference on Digital Libraries 2005 June 7-11, Denver, CO
http://www.jcdl2005.org/
"Cataloging
Sound Recording and Scores" June 14-15, UNC Charlotte
This SOLINET workshop description can be found:
http://www.solinet.net/workshops/inventorylist.cfm. Choose
"cataloging" then scroll down to look for the specific title.
ALA Annual Conference
June 23-29, Chicago, IL
http://www.ala.org/ala/eventsandconferencesb/annual/2005a/home.htm
ALCTS
Sponsored Events at ALA,
Chicago, IL
ALCTS Serials Section, cosponsored by ALCTS Acquisitions Section "How to
Assess Your Vendors' Financial Viability" Monday, June 17, 8:00 a.m. -
10:00 a.m., McCormick Place Convention Center, Room S105d
ALCTS Serials Section "Innovations in E-Journals Management" Saturday,
June 25, 1:30 p.m. - 3:30 p.m., McCormick Place Convention Center Room S402.
This covers workflow innovations created by acquisitions, cataloging, serials
and information technology departments to meet the needs of their libraries
created by the new e-resources available in the marketplace.
ASCLA-ICAN Program "Evaluating Technology Vendors and Protecting Resources"
Saturday, June 25, 1:30 p.m. - 3:30 p.m., McCormick Place Convention Center,
Room S104. This session covers what happens when you prepay for a year
of service in July and your vendor goes under in August.
BCR/Collaborative
Digitization Program Series of Workshops
BCR and the Collaborative Digitization Program (CDP) have reached an
agreement to offer CDP digitization workshops as part of the BCR training
program. The Collaborative Digitization Program is a collaborative initiative
involving libraries, archives, historical societies and museums in the western
U.S. The CDP has gained a national reputation for its high-quality training,
articulation of digitization "best practices" and metadata tools.
This series includes "Digital Project Management," "Introduction to Digital Imaging," and "Introduction to Dublin Core Metadata." Various dates and places for this series are listed at this link: http://www.bcr.org/training/workshops/CDP-workshops.html.
"Basic
Subject Cataloging using LCSH" July 19-20, Southern Methodist
University, Dallas, TX
Amigos sponsored training. Early bird registration deadline: 6/27/2005:
http://www.amigos.org/learning/calendar/
ACRL
Institute for Information Literacy National "Immersion '05"
July 29-Aug.3, Eckerd College, St. Petersburg, FL
Contact: Tory Edwards at 312.280.2515 or mail to: tedwards@ala.org or click: http://www.acrl.org/ala/acrl/acrlissues/acrlinfolit/professactivity/iil/immersion/immersionprograms.htm
"Libraries
- A voyage of discovery"
August 14th - 18th, Oslo, Norway
71st IFLA General Conference and Council http://www.ifla.org/IV/ifla71/index.htm
2005 LITA National Forum
September 29-Oct. 2, San Jose, CA
For more
information:
http://www.lita.org/ala/lita/litaevents/litanationalforum2005sanjoseca/2005Forum.htm
NISO
News Plus :
A CHANGING OF THE GUARD
It is with pleasure that I announce, Leopoldo Montoya as my successor. Following the MLA Annual Meeting in May 2005, Leopoldo will become the new MLA voting representative to NISO and the new author of this column. He has been reviewing standards for well over ten years and possesses a keen eye for detail, a sharp mind for logical flow and consistency, and a passion for the need and adherence to standards. He will do a terrific job!
I am grateful for the past six years of service as the MLA/NISO voting representative and it has been my pleasure to keep you, the readers of this column, current and informed regarding the activities and directions of NISO and standards in general. Thanks to MLA for granting me this unique opportunity to serve and contribute to our profession. It has been a good and productive experience.
NISO STANDARDS
This article will highlight the ending of 2004 and the beginning of 2005. Some important 2004 publications to take note of are:
|
PUBLICATIONS |
ACCESS (URLs) |
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NISO’s Annual 2004 Report |
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NISO Library Statistics Standard (4th edition): A web-based searchable database. |
|
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A Framework of Guidance for Building Good Digital Collections. Contains the following sections: Collections (organized groups of objects) Objects (digital materials) Metadata (information related to objects) Projects (initiatives to create or manage collections)
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NISO Newsline. Highlights other works, research, and items of news related to standards, October 2004-present. |
http://www.niso.org/news/newsline/index.html To subscribe, send an email to nisohq@niso.org and put “Subscribe Newsline” in the subject line.
|
On December 3, 2004, President Bush passed “The Individuals with Disabilities Educational Act” which will help expedite the production of digital textbooks for the blind and visually impaired through the adoption of a new file format. This new file format will follow the standards set out in the ANSI/NISO Z39.86 Digital Talking Book which the MLA Standards Committee carefully reviewed in December 2001.
NISO co-sponsored a program on license terms and rights with the Book Industry Communication (http://www.bic.org.uk/index.html) on December 2, 2004. This program looked at concerns such as managing different contracts, managing levels of rights/access, and managing language or terms used in communication interfaces and electronic resource licenses.
The following organizations have recently joined as NISO Members: CheckPoint Systems, Inc., The Cherry Hill Company, INFLIBNET, Ithaka/JSTOR/ARTstor, Library Automation Technologies, OpenRFP, Inc., SAGE Publications, TAGSYS, Talis Information Ltd., and the U.S. DOE Office of Scientific and Technical Information.
In our developing world of information retrieval, metasearch (the ability to search multiple databases at once) is and has been of high interest and exploration. NISO will be coming out with a publication entitled “NISO Best Practices for Metasearch” in June 2005. For additional information on NISO and the Metasearch Initiative, including a presentation given by Roy Tennant entitled, “Google Scholar: Is Metasearch Dead?, see: http://www.lib.ncsu.edu/niso-mi/index.php/Main_Page. This web page has many other publications and presentations of note as well.
ISSN Revision work is continuing and there is currently a new facet, called the “T-ISSN,” which standards for “Title-level Identification” and will facilitate the collocation of various physical and electronic forms of a serial. For more information see: http://www.collectionscanada.ca/iso/tc46sc9/wg5.htm.
The MLA Technical Services Standards Committee is currently reviewing the following standards: Syntax for the Digital Object Identifier (NISO Z39.84-200X); International Library Statistics (ISO/CD 2789); Country Subdivision Codes (ISO/CD 3166-2); Serial Release Notification (NISO-EDItEUR Joint Working Party); International Standard Text Code (ISO/DIS 21047).
APPLICATIONS
D-Lib Magazine often has articles covering standards, as our digital world is requiring more and more of them encompassng communication infrastructures to encoded data/metadata. For an example see the latest article cited below.
Related Readings:
Sanderson, Robert, Jeffrey Young, and Ralph Le Van. “SRW/U with OAI: Expected and Unexpected Synergies.” D-Lib Magazine (February 2005): doi:10.1045. [Note: Our MLA Standards Task Force reviewed this standard (SRW=Search/Retrieve Webservice) this past October 2004.]
OPPORTUNITIES
We are always looking for people interested in reviewing standards. Please contact Leopoldo Montoya (lm46@EXCHANGE1.DREXEL.EDU), Chair of the Medical Library Association’s Standards Task Force, if you are interested in reviewing standards as part of your professional growth and contribution on a continuing basis.
As always, Nadine Ellero welcomes any communication regarding standards that are being developed, up for review, etc. Please contact Nadine@virginia.edu.
Note: URLS are accurate as of article submission, April 8, 2005.
Nadine P. Ellero
Head of Intellectual Access
University of Virginia Health System
The Claude Moore Health Sciences Library
Nadine@virginia.edu
TECHNICAL
SERVICES SECTION
MLA ANNUAL REPORT
2004-05
Goal 1: Recruitment, Membership and Leadership in the Profession MLA added Technical Services to the mentoring database. Maggie Wineburgh-Freed, Committee on Mentoring Chair, wrote a mentoring article for Technical Trends encouraging mentoring program participation.
The Membership Committee, chaired by Junie Janzen, and with committee members Hanna Kwasik, Mary Holcomb and Lisa Palmer, sent renewal reminders to current members, contacted new MLA members who had not specified a section membership, as well as HSOCLCUG members who were not current members of TSS. New NASIG members were invited to join TSS. As of April 1, 2005 TSS had 107 members. 22 joined MLA since the last conference.The Section remains financially strong with available operating funds of more than $11,000.
Goal 2: Life Long Learning
The Continuing Education Committee, chaired by Sue Thromley, with committee members Lynne Bowman, Kristin Sawyer, and Joan Gregory promoted 95 CE opportunities for technical services librarians through a regular column in the section newsletter and on the section’s discussion list in November 2004 and February 2005. Local, state, regional and national meetings, workshops and distance education opportunities were included in the committee’s column and announcements.Goal 3: Advocacy
The Standards Committee, chaired by Leopoldo Montoya, with committee members Cecilia Botero and Malgorzata Fort were very busy during the 2004/2005 business year. The committee studied and commented on nineteen new or revised NISO/ISO information science related standards drafts. The documents reviewed were as follows:1. ISO/DIS 10161-1, Interlibrary Loan Application Protocol Specification, Part 1.
2. ISO/CD 3166-1, Codes for the Representation of Names of Countries and Their Subdivisions, Part 1.
3. NISO Application for the Metadata Encoding and Transmission Standard.
4. Search / Retrieve Web Service.
5. NISO Z39.29, Bibliographic References.
6. NISO Application for the ARK Persistent Identifier Scheme.
7. ISO/TS 23081-1, Records Management Processes – Metadata for Records, Part 1.
8. NISO Z39.18, Scientific and Technical Reports – Preparation, Presentation and Preservation.
9. NISO Z39.79, Library Binding.
10. NISO Z39.18-200X, Scientific and Technical Reports: Preparation, Presentation and Preservation.
11. ISO/DIS 22310, Information and Documentation: Requirements for Records / Documents Management in Standards.
12. ISO/DIS 21127, Information and Documentation: A Reference Ontology for the Interchange of Cultural Heritage Information.
13. ISO/DIS 19005-1, Document Management: Electronic Document File Format for Long-Term Preservation, Part 1: Use of PDF 1.4 (PDF/A-1).
14. NISO Registration for the ODRL (Open Digital Rights Language).
15. ISO/CD 15706-2, International Standard Audiovisual Number, Part 2.
16. NISO Z39.84-200X, Syntax for the Digital Object Identifier.
17. ISO/CD 2789, International Library Statistics.
18. ISO/CD 3166-2, Codes for the Representation of Names of Countries and Their Subdivisions, Part 2.
19. ISO/DIS 21047, International Standard Text Code.
In addition, Nadine Ellero, MLA’s liaison to NISO, continued to provide technical services members with the latest news about how these and previous standards drafts are fairing in the approval process through her regular column in the section’s online newsletter, Technical Trends. Nadine also chairs TSS’s Ad-Hoc Committee on Administrative Metadata. Nadine is preparing a position paper summarizing principles, practices, values and recommendations. Joan Gregory is also a committee member.
Goal
4: Creating and Communicating our Knowledge
During the 2004/2005 business year, the section
continued to maintain open communication channels with the membership through
its Website, managed by Walter Morton, the section discussion list managed by
Mary Buttner, and the online newsletter, co-edited by Jan Cox and
Connie Machado. Current
officers and current committee pages of the section’s web site were updated
during the period and three issues of the section’s newsletter posted. TSS
members will report on TSS sponsored/co-sponsored programs for Technical
Trends following the conference.
Goal
5: Building a Network of Partners
Jan Cox, Chair-Elect and section Program
Committee Chair, and committee members Chris Ewing and Nancy Burford, worked
on program plans for MLA ’05 in San Antonio, Texas. The section is
participating in three MLA ’05 programs. The section is primary sponsor for
the contributed paper session “Educate, Enrich, and Enhance: Technical
Services Internal Educational Outreach”. Leadership and Management Section is
a co-sponsor. The section is co-sponsoring two additional programs: “Medical
Information Diversity: Results of an MLA Survey” sponsored by Medical
Informatics and “Impact of Open Access (OA) Publishing” sponsored by Research
Section.
TSS section program committee members reviewed the structured abstracts received for the program for which TSS has the lead. In addition committee members, Chris Ewing and Nancy Burford, will serve as co-program moderators for the program entitled “Educate, Enrich and Enhance”. Jan Cox assisted in the identification of program themes/topics based on the MLA Survey results.
Several section members serve as liaisons for
MLA to other professional organizations: Karleen Darr to the ALA Committee on
Cataloging: Description and Access liaison; Maggie Winburgh-Freed to NASIG;
Nadine Ellero, to NISO; and Pat Rodgers to the ALA Publisher/Vendor Library
Relations Committee.
Other: Section Organization
The
Nominating Committee, chaired by Marianne Burke, sought nominations for
Vice-Chair-Chair-Elect, Section Council Representative-Elect, and TSS Nominee
to the MLA Nominating Committee and conducted the 2005 officer election in
accordance with the Section Bylaws.
Virginia Lingle, past chair and Bylaws
Committee chair, reviewed and reported that section bylaws are in compliance
with the current MLA model bylaws posted on MLANET. During the next year,
there will be changes in the MLA Bylaws that may impact on the section
bylaws. Connie Machado serves as the section representative to Section
Council. Robert Pisciotta and Mary Holcomb continue to serve on the Ad Hoc
Task Force for Research.
MOTION
This report is informational and
requires no action by the Board of Directors.
Section Officers and Committee Chairs for 2004-2005
Jan Cox - Chair-Elect and Program Chair
Valerie Gordon - Secretary/Treasurer
Virginia Lingle - Past Chair and Bylaws Chair
Junie Janzen - Membership Chair
Marianne Burke - Nominating Committee Chair
Mary Buttner - Discussion/E-Mail List Manager
Jan Cox/Connie Machado - Newsletter Co-Editors
Nadine Ellero - Ad-Hoc Task Force on Administrative Metadata Chair
Mary Holt - Ad-Hoc Task Force on HSOCLCUG
Connie Machado - Section Council Representative
Leopoldo Montoya - Standards Committee Chair
Walter Morton - Website Editor
Bob Pisciotta - Ad-Hoc Research Committee Chair
Marianne Burke - Nominee to MLA Nominating Committee
Susan Trombley - Continuing Education Chair
Maggie Wineburgh-Freed - Mentoring Committee Chair
Respectfully submitted
Judy Wilkerson
Chair MLA Technical Services Section 2004/2005
ELECTION RESULTS
On behalf of the Nominating Committee, I am pleased to announce the results of the 2005 Technical Services Section Election:
Congratulations to the winners.
We want to sincerely thank all the candidates for their participation in the process. We were fortunate to have such excellent candidates for TSS leadership.
The Nominating Committee
Marianne Burke
marianne.burke@uvm.edu
Connie Poole
ALA
Committee on Cataloging: Description & Access
MLA ANNUAL REPORT 2004/05
“The Committee on Cataloging: Description and Access (CC:DA) is the body within the American Library Association responsible for developing official ALA positions on additions to and revisions of the Anglo-American Cataloguing Rules, Second Edition, 2002 Revision.” -- http://www.libraries.psu.edu/tas/jca/ccda/ The committee meets at ALA Annual meetings and at Mid-Winter meetings. The committee corresponds through e-mail between meetings. The following is my report of activities for the Mid-Winter meetings: January 15 and January 17 2005 in Boston.
Report of the ALA Representative to the Joint Steering Committee: Jennifer Bowen reported that Tom Delsey was appointed Editor of the new edition of the AACR rules.
JSC
formed a small international working group devoted to communication regarding
AACR3. A Powerpoint presentation created by Barbara Tillet which describes the
development of AACR3 is currently available on the JSC public website (http://www.collectionscanada.ca/jsc/current.html.)
This presentation will be updated as work on AACR3 moves forward. While the
draft of AACR3 Part 1 will not be available publicly, JSC discussed the
possibility of making future drafts of AACR3 available as public documents.
The draft of Part 1 became available to constituent groups in December 2004.
Included were cover documents, a list of issues to serve as a discussion guide
and a template for comments. The draft was organized in the following manner:
Changes to Current Practice from Jennifer Bowen, ALA Representative to the Joint Steering Committee. Excerpt from Bowen’s Report of the October 2004 JSC Meeting.
The draft contains several rule changes that will affect cataloging practices, including the following highlights:
1. The abbreviations [S.l.] and [s.n.] will no longer be used in lieu of a place of publication or the name of a publisher for any resources. Instead, these elements will be omitted from the record when no information can be recorded.
2. Some changes have been made to rules for transcription that will result in the cataloger transcribing more literally what is on the resource, rather than supplying additional data or abbreviating what is on the resource.
3. Some rules that previously applied only to serials will now be applicable to all resources or to more materials. In particular, the use of the numbering area has been expanded to be applicable for all resources issued in more than one part.
4. For resources that are issued over time, catalogers will no longer need to consider whether or not the resource is intended to continue indefinitely in deciding which rules to use in Part 1…. All of the rules for resources issued in successive parts are now all in the same chapter.
5. GMDs: the draft includes new lists of GMD terms that allow for the inclusion of terms to indicate either the type of content, or the type of carrier, or both, in the GMD.
6. Statement of Extent (now just called “Extent” in the draft):
a. The option to use terms in common usage has been generalized for all resources.
b. The new rules call for recording physical units and/or components, with the option to omit physical units. To simplify the use of the new rules, the draft of Chapter A1 includes tables of terms to be used for physical unit and components.
c. “Closed captioning”: will remain in Area 5 so that it is consistent with other information needed by users with other disabilities (e.g. Braille… see A1.5C2).
d. A new general rule will include the option to record the dimensions in inches if it is standard for the carrier or if there is no standard.
A significant portion of time was devoted to discussions of the draft Part 1 of AACR3. Several members made comments on significant issues in AACR2 that remain unresolved in AACR3. Issues included: representation of multiple entities in one record; automated cataloging environment and user expectations; features common in metadata standards beyond the library community; semi-hierarchical rules causes unnecessary complexities; more fully include FRBR; nature of catalog contributions is changing toward addition of large sets of records from cataloging service providers, publishers, aggregators. There were also comments on the absence of a chapter on continuing resources in AACR3 and the organization of Part 1.
Program Planning Task Force for ALA announced the program “Cataloging Cultural Objects” scheduled for Annual 2005.
LC Highlights:
This
report is informational and requires no action by the Board of Directors.
Karleen Darr
MLA Representative to ALA CC:DA
Kldarr@ucdavis.edu
HSOCLCUG NEWS - THE FINAL DAYS!
The MLA Board of Directors approved HSOCLCUG's request to donate its remaining funds to MLA at the Board's February 17-19 meeting in Chicago. When Health Sciences OCLC Users Group disbands later this year, the funds will be forwarded to MLA and placed in a Temporarily Restricted Fund to be used for the purposes stated in HSOCLCUG's formal proposal to MLA. Details of the proposal are on the HSOCLCUG website. In summary, the proposal is that the remaining funds be used to support a health sciences librarian to attend occasional OCLC Members Council meetings and to represent our interests to OCLC.
An HSOCLCUG officer will present a short update on developments at the MLA/TSS Business Meeting in San Antonio on Tuesday, May 17, which is scheduled from 7 to 9 a.m. Please attend the Business Meeting if you can.
Mary Holt and Dan Kniesner will present a special poster on HSOCLCUG's early history on Monday, May 16, from 4:30 to 6 p.m. Following the poster session will be a "Farewell to HSOCLCUG" social event at nearby Dante's Pizza at 7 p.m. It will be HSOCLCUG's last meeting ever.
All HSOCLCUG members, past and present HSOCLCUG officers, all MLA/TSS members, and past and present MLA/TSS officers are invited to this final social event. Dante's Pizza is at 410 E. Commerce Street, just three blocks west of the Marriott RiverCenter, the MLA conference hotel. It is on the southeast corner of Commerce and Presa. The event will include a complimentary salad bar/pasta bar/pizza buffet. The invitation will be sent to MEDCAT and MLA/TSS lists also.
Please RSVP email Mary Holt (maryholt@tulane.edu) or Dan Kniesner (kniesner@ohsu.edu) by May 6 if you plan to attend so that we may have an estimate of how many will be there.
Mary J. Holt -- HSOCLCUG Past-president (2002/2003)
maryholt@tulane.edu
Tulane University Health Sciences Center
Rudolph Matas Medical Library (SL86)
1430 Tulane Avenue
New Orleans, LA 70112-2699
Voice:(504)587-2062 -- Fax: (504)587-7417
A
Brief HSOCLCUG History
(Originally appeared in Technical Trends, Spring, 2002)
Health Sciences OCLC Users Group (HSOCLCUG) was established in 1975, the first
of the OCLC users groups. It organized its first meeting in a conference room at
the Cleveland Health Sciences Library in December 1976, when OCLC was still
known as the Ohio College Library Center. OCLC’s name would change the following
year. Olyn Ruxin, a long-time CHSL cataloger, spearheaded HSOCLCUG's
founding. Olyn was also the founding editor of Start of Message,
which began before HSOCLCUG, and became it's newsletter.
HSOCLCUG has been a liaison between the health sciences library community and OCLC staff and OCLC Users Council. HSOCLCUG has also been an advocate for many improvements in OCLC products and services. The improvements are documented over a quarter-century in back issues of Start of Message. They include the loading of NLM CATLINE records into the OCLC union catalog in the early and mid 1980s, the preservation of MeSH headings in NLM records in OCLC when overlaid by LC records, quality assurance issues, merging or consolidation of duplicate records, and many others. HSOCLCUG has not only witnessed most of OCLC’s history, from the beehive terminals to the web, but also had an impact on some of it, which is a major reason why HSOCLCUG exists. Many former and current OCLC staff have either worked with HSOCLCUG or attended HSOCLCUG meetings or spoke at them, including Fred Kilgour, Rowland Brown, Neal Kaske, Kate Nevins, Tom Clareson, Rich Greene and most recently Alane Wilson.
Two other organizations figure prominently in HSOCLCUG’s activities and interests: the Medical Library Association, especially its Technical Services Section (MLA TSS), and the National Library of Medicine (NLM).
HSOCLCUG leaders were responsible for the creation of MLA TSS in 1982. Since then, the two have been sister organizations, sharing and exchanging members and officers and information and cooperating on many projects for mutual benefit. The current leaders of HSOCLCUG are also members of MLA TSS.
Two recent surveys were carried out by the membership and have helped to promote medical technical service issues. Dan Kniesner, Joan Gregory, Betsy Friesen, and Mary Holt investigated the possibility of loading MeSH into CORC. Dan Kniesner and Judith Dzierba are investigating the diverse state of MeSH authority practices in libraries. A recent HSOCLCUG meeting at ALA midwinter in New Orleans fostered additional networking with colleagues who have medical collections in academic settings.
NLM representatives have been at most HSOCLCUG meetings to present NLM updates. HSOCLCUG has always sought to foster collaboration between OCLC and NLM, most recently in the current joint NLM/OCLC project to exchange selected journal holdings data.
In 1999, HSOCLCUG established its own electronic discussion list, called Medcat. With over 200 subscribers, Medcat has opened up new communication among health sciences librarians about OCLC and NLM developments.
Dan Kniesner
Oregon Health & Science University
Library
kniesner@ohsu.edu
OCLC Connexion Thesauri Pilot ProjectWe are seeking Connexion users who can incorporate this
potential service into their workflow during the pilot period -- March
to May, 2005. During this pilot, we will be conducting market research (in the
form of online surveys and/or phone interviews) to solicit feedback from
participants. As a result of the pilot we expect to gain insight on how to
better serve your needs for a terminologies service.
The technology for this pilot project has been assembled by OCLC's Office of Research using a new framework from Microsoft.
We plan on a phased approach, making different thesauri available at different points in the pilot. GSAFD (Guidelines on subject access to individual works of fiction, drama, etc.) will be the initial thesaurus offered and will be available from the beginning of the pilot. In addition to GSAFD, the list of terminologies includes:
gmgpc & lctgm - Thesaurus of graphic materials, TGM I & II (LC)
radfg - Radio form / genre terms guide (LC)
migfg - Moving image genre-form guide (LC)
ngl - Newspaper Genre List (University of Washington)
aat, tgn, ULAN (subsets only) - AAT (Art & Architecture Thesaurus)
TGN (Thesaurus of Geographic Names)
ULAN (Union List of Artists' Names) (Getty)
mesh - Medical Subject Headings (NLM)
Can you help us in the effort to recruit volunteers? If so, please forward this information to the appropriate person(s) who may want to volunteer for the pilot. When you respond, please indicate which thesauri you will use during the pilot, and also include your contact information. You may use the following link to quickly supply that information: http://www.surveymonkey.com/s.asp?u=37011881539.
The tools needed for participation include the following:
MS Office 2003
MS IE 6.0
Connexion browser or client userSincerely,
Susan Westberg
OCLC Online Computer Library Center, Inc.
Digital Collection Services
Toll-free phone: 800-848-5878 (USA and Canada only)
Direct phone: 614-761-5079
susan_westberg@oclc.org
The U.S. Federal Institute of Museum and Library Services (IMLS) awarded a
$233,000 grant to the Texas Center for Digital
Knowledge at the University of North Texas to carry out an empirical investigation of catalogers’ use of the MARC
bibliographic format’s content designation. Bill Moen is the principal
investigator and our own Dick Miller has been appointed to the Advisory Group,
which includes librarians with a broad range of views on the viability of
MARC. The empirical data from the project will contribute to the broader
library community’s current discussion of bibliographic control and
information access.
The Project runs from Dec. 2004 to Aug. 2006. The results of this research
should be very interesting in regard to the future of MARC. More information
at:
http://www.mcdu.unt.edu/?p=30
Mentoring
in Technical ServicesYes, we’re all busy but we must take some responsibility in helping to prepare new members of our profession to continue the work we do. I urge all experienced technical services section members to enroll in the MLA mentoring database. At our request MLA added “Technical Services” as one of the areas of expertise in which those seeking a mentor can request help. I checked and discovered that there are only TWO people registered under Technical Services, and I am one of them!
PLEASE take this opportunity to go to http://www.mlanet.org/mentor/ and register yourself as a mentor. Do it right now—it only takes a few minutes.
It doesn’t necessarily require a long-term commitment, but provides the opportunity to be available to someone with one or more questions about some aspect of technical services work. It may be as simple as telling someone how some process is done in your library, or it may lead to a rewarding lifetime relationship with a colleague—you will never know unless you take the first step and register!
Maggie Wineburgh-Freed
Ad hoc Mentoring Committee Chair
TSS New Members
The Technical Services Section Membership Committee is pleased to report that twenty-two new members have joined the section since the close of MLA ’04 last May. According to the MLA section roster report dated April 1, 2005, our new members who have joined the TSS since May 2004 are:
Leeni Balogh, AHIP, Kaiser
Permanente, Santa Rosa, CA
Caroline Ching, AHIP, Hawaii Medical Library, Honolulu, HI
Cody E. Dean, Southern Illinois University, Edwards, IL
Angela Dixon, University of Rochester, Rochester, NY
Jon Drucker, Delaware Academy of
Medicine, Wilmington, DE
Jayson Felty, UTHSCSA, San Antonio, TX
Enrique Gildemeister, Brooklyn, NY
Emily Guss, University of Illinois at Chicago, Chicago, IL
Karen C. Johnson, Watkinsville, GA
Xialor Li, University of California, Davis, CA
John Lucas, University of Mississippi Medical Center,
Jackson, MS
Steven L. MacCall, University of Alabama, Tuscaloosa, AL
Andrea McLellan, McMaster University, Hamilton, ON, Canada
Sara Moulton, Montpelier, VT
Martha Rossi, Baptist Health System School of Health, San Antonio, TX
Lisa Scanlon, Louisiana State University HSC, New Orleans, LA
Lola L, Thompson, AHIP, Easton Hospital,
Easton, PA
Ana Ugaz, Texas A&M University,
College Station, TX
Philip D. Walker, Tulane University,
New Orleans, LA
Jennifer E. Watson, University of Tennessee HSC, Memphis, TN
Barbara Whaley, James H. Quillen College of Medicine,
Elizabethtown, TN
Sheryl Widdoes, University of Texas, M.D. Anderson Cancer Ctr,
Houston, TX
Please join the TSS Membership Committee in extending a big MLA TSS and Texas welcome to our new members. Seek our new members out at MLA ’05 in San Antonio, offer to show them the meeting ropes and invite them to the TSS sponsored program sessions and business meetings. If you are chairing a committee, invite a new member or two to serve on your committee and last but not least consider signing up as a TSS mentor and share your knowledge and expertise with newest members (see Maggie’s article in this issue).
Junie Jansen,Chair, TSS Membership Committee 2004/2005
Committee Members: Mary Holcomb
Hanna Kwasik
Lisa Palmer
Technical Services Web Page
(http://www.library.umc.edu/tss)
Technical Trends Archives
(http://www.library.umc.edu/ttrends)
Medical Library Association
(http://www.mlanet.org)